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Registration

To see the complete list of courses offered in Summer 2014, please visit Schedule of Classes

Registration for all students, regardless of level, for Summer Studies 2014 begins March 24, 2014 at 8:00 a.m. Currently enrolled students are encouraged to register online at www.eservices.vcu.edu. Students new to VCU must register in person at the Office of Records & Registration, Student Services Center on the first floor of Grace Harris Hall, 1015 Floyd Ave anytime during normal working hours (Monday through Friday, 8am until 4:30pm). Please register as early as possible. It is best to register for all classes at one time even if they are in different sessions.

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Advising

Advising is an integral and important part of the registration process. All students are encouraged to speak with an adviser prior to registration.

Continuing degree-seeking students are assigned advisers by their schools and departments.

All first-year, pre-health and Bachelor of Interdisciplinary Studies students are advised through the University College Office of Academic Advising, (804) 827-8648. Undeclared students are also advised through this office, until they declare a major and their records are transferred to the appropriate department.

Special nondegree-seeking students and prospective adult students are advised through the University College at 900 Park Ave., Hibbs Hall, (804) 827-8648.

Transfer students are advised through the University College’s Transfer Center on the 2nd floor of Hibbs Hall, (804) 827-1349.

Web registration

Web registration at www.eservices.vcu.edu is available for continuing students.

This site may be unavailable for short periods of time so that maintenance can be performed.

Continuing degree-seeking students are those students who have applied, been accepted to VCU and are enrolled in at least one VCU class during fall 2013 or spring 2014.

Continuing special students are those students who are on VCU’s student information system and have taken a class in any previous semester.

New special students must come to the Student Services Center to be entered into the student information system. They then may register in-person at the center or use the Web registration system.

Overrides

Overrides are processed on the first floor of Grace Harris Hall, 1015 W Floyd Ave, during normal working hours. . If you would like to request an override for class size or restriction, please contact the class instructor.

Course load/overload

Each summer course is designed to give one semester's work. With careful scheduling, it is possible for students to earn as many as 15 credits during the summer if course work extends over the full calendar, May 21 through Aug 9. Students who wish to take more than 15 hours must receive permission for an overload. Please contact the Summer Studies Office, (804) 827-4586, for help in seeking overload approval.

Workload regulations

All summer classes are intensive and demanding, three and five week courses especially. Students experiencing academic difficulty should consider this advisory carefully before registering for three-week classes. Students must also note that during the summer the add/drop period is 48 hours.

Please remember that summer counts as a semester in the continuance sequence.Summer success is predicated on the academic standard of one credit per week.

The following is a guide for recommended summer course load. Students should consider the amount of time required for each class with realistic expectations.

  • Recommended course loads include:
    • 6 credits in 5 weeks
    • 9 credits in 8 weeks
    • 3 credits in an occasional 2-week workshop
    • 7 credits in 6 weeks
  • Course loads we do not recommend include:
    • 9 credits in either 5 or 6 weeks
    • 6 credits in either 3 or 4 weeks
    • 3 credits in 1 week

Add/drop

Add/drop deadlines are published in the calendar. During the summer, the add/drop deadline is the day following the first day of a given class. (This rule applies even if the class does not meet on two consecutive days — evening classes, for example.) Because these deadlines are strictly observed and because there are no partial refunds in summer, it is very important for students to add or drop classes before the established deadlines. Adds or drops may be made on the Web or in person at the Student Services Center on the first floor of Grace Harris Hall, 1015 W Floyd Ave, during regular office hours.

Cancellation of registration

Students who wish to cancel their entire summer registration may do so before the first class meeting by using the Web registration system, by dropping all courses in person or by sending a letter postmarked before the start of the first class to: VCU, Records and Registration, P.O. Box 842520, Richmond, VA 23284-2520.

Grades

After grades have been processed, students may use the eServices to access them.

Tuition and Payment

Students will be billed for tuition, housing and dining charges and other university fees, and payment is due by the due date on the invoice.  During the summer semester, students are billed based on registration dates and not the start dates of the various sessions. There is no payment plan in the summer semester.  Check or money order (payable to VCU), VISA, MasterCard, American Express or Discover Card are accepted methods of payment.  Credit/debit card payments must be made online through the Billing and Payment Website.  A nonrefundable convenience fee of 2.75% (minimum $3) is charged for all credit/debit card payments. Additional payment information is available here.

Some students have their tuition and/or fees paid by outside agencies or businesses (third party sponsor). The Student Accounting Department will bill a third party sponsor for charges, if a valid authorization from the third party sponsor is received on or before the beginning of the semester. The authorization must provide the amount, method of payment and approximate date the payment will be sent to the university and must be unconditionally guaranteed.  Should the third party default for any reason, the student is financially responsible for the charges.

Please note that the Student Accounting Department does not mail bills.  Students are notified at their official VCU email address when their eBills (account statements) are available in the Billing and Payment Website. Students may access the Billing and Payment Website through eServices and should view their detailed eBills.  Students may also assign an authorized user in the Billing and Payment Website, in order that the user may view the eBills and current status of the student's account and make online payments on behalf of the student.

For more information about billing and/or payment please visit the Student Accounting Department website or contact them via phone at (804) 828-2228 or by email at stuacctg@vcu.edu.

The university reserves the right to revise or alter all fees, regulations pertaining to student fees, and fee collection procedures at any time.

Registration for audit

An audited course is counted as part of a student's course load. Students who audit pay regular tuition and fees, are subject to attendance regulations and may be subject to other course requirements. Students may register for audit only during the add/drop/late registration period of the semester in which they are registering. Changes from credit to audit are not allowed during the add/drop/late registration period.

Withdrawal

Withdrawal from a given class is based upon the deadlines outlined in the calendar. After the last day to add/drop a class, students may withdraw from a class using the Web. Students also may withdraw in person at the Student Services Counter on the first floor of Grace Harris Hall, 1015 W Floyd Ave. There are no refunds in the summer for withdrawals.

When a student officially withdraws from a class, the mark of “W” is recorded. Failure to withdraw by the established deadlines may result in the assignment of a failing grade in the class.

Final withdrawal dates for classes and workshops that meet outside the regular sessions are on file at on the first floor of Grace Harris Hall, 1015 W Floyd Ave. Students are responsible for meeting these deadlines.